Privacy policy of Rechtsanwälte Kotz GbR

We, the Rechtsanwälte Kotz GbR, thank you for visiting our homepage. As lawyers, the secure handling of your data is particularly important to us. Therefore, we would like to inform you in detail about the use of your data when visiting our website.

As a rule, it is possible to use our website without providing personal data.

Insofar as personal data is collected when visiting our websites, we process it exclusively in accordance with the General Data Protection Regulation (VO (EU) 2016/679; DS-GVO) and the Federal Data Protection Act of July 30, 2017 (BDSG-neu), as well as the Telemedia Act (TMG). The processing of personal data takes place exclusively in accordance with this privacy policy.

This data protection declaration applies to the use of the website at the address www.ra-kotz.de. For linked contents of other providers, the data protection declaration deposited on the linked website is authoritative.

We point out that in the context of data transmission via the Internet security gaps may occur, which can not be prevented even by the technical design of this website. Complete protection of personal data is not possible when using the Internet.

1. definitions

The data protection declaration of Rechtsanwälte Kotz GbR is based on the terms used by the European Directive and Ordinance Maker when issuing the Data Protection Regulation (DSGVO). Our data protection declaration should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terminology used in advance.

We use the following terms, among others, in this data protection declaration:

• Personal data: Personal data is any information relating to an identified or identifiable natural person (hereinafter „data subject“). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
• Data subject: data subject means any identified or identifiable natural person whose personal data are processed by the controller.
• Processing: processing is any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organization, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
  Restriction of processing: restriction of processing is the marking of stored personal data with the aim of limiting their future processing.
• Profiling: profiling is any type of automated processing of personal data that consists of using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to that natural person’s job performance, economic situation, health, personal preferences, interests, reliability, behavior, location or change of location.
• Pseudonymization: pseudonymization is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data is not attributed to an identified or identifiable natural person.
• Controller or controller: the controller or controller is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for under Union or Member State law.
• Recipient: A recipient is a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not a third party. However, public authorities that may receive personal data in the context of a specific investigation mandate under Union or Member State law shall not be considered as recipients.
• Third Party: a third party is a natural or legal person, public authority, agency or other body other than the Data Subject, the Controller, the Processor and the persons authorized to process the Personal Data under the direct responsibility of the Controller or the Processor.
• Consent: Consent shall mean any freely given indication of the data subject’s wishes for the specific case in an informed and unambiguous manner, in the form of a statement or any other unambiguous affirmative act by which the data subject indicates that he or she consents to the processing of personal data relating to him or her.
  

2. the responsible person or your contact person

If you have any questions regarding the collection, processing or use of your personal data, for information, correction, blocking or deletion of data as well as revocation of given consents or objection to a certain use of data, please contact directly:

Rechtsanwälte Kotz GbR
z. Hd. Herrn Rechtsanwalt Dr. Christian Kotz

Siegener Street 104-106
57223 Kreuztal

Telephone: 02732/791079
Fax: 02732/791078

Email: Datenschutz@ra-kotz.de

3. data protection officer

We have appointed the following data protection officer:

Herr Dipl. Inform. Olaf Tenti

GDI
Gesellschaft für Datenschutz und Informationssicherheit mbH
Fleyer Str. 61
58097 Hagen (NRW)
Tel.: + 49 (0) 2331 / 35 68 32 – 0
Mail: datenschutz@gdi-mbh.eu
URL: www.gdi-mbh.eu

4. hosting

Our website is operated on servers of webgo GmbH | Heidenkampsweg 81 | 20097 Hamburg | Phone +49 40 605 900 399 | eMail: info@webgo.de | Internet: www.webgo.de .

When our web pages are accessed, data is automatically collected and stored in log files on our hoster’s server. This data can have a personal reference. Among the collected data are:

• Name of the retrieved website
• date and time of the retrieval
• amount of data transferred
• Message about successful retrieval
• type of internet browser
• version of the internet browser
• the operating system under the browser with patch level
• previously visited page
• requesting provider
• The hoster uses the collected data to operate the website and to ensure IT security. In the event of concrete indications, the log data may be analyzed subsequently.
• IP addresses in anonymized form
• Logs stored by the hoster are automatically deleted after 7 days.

In the course of using our website, personal data is transmitted to third parties.

The hoster uses the collected data to operate the website and to ensure IT security. In case of concrete indications, the log data may be analyzed subsequently.

We have concluded an order data processing contract with webgo GmbH and fully implement the strict requirements of the German data protection authorities.

Therefore, the Rechtsanwälte Kotz GbR analyzes anonymously collected data and information on one hand for statistical purposes and on the other hand for the purpose of increasing the data protection and data security of our enterprise, and ultimately ensuring an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.

5. SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from „http://“ to „https://“ and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

6. basis of the data processing

The basis for the collection of data pursuant to Art. 6 (1) sentence 1 DS-GVO are: the consent given by you, if applicable (lit. a); if applicable, the processing of the information for the fulfillment of a contract or the initiation of a contract (lit. b), if applicable, the fulfillment of a legal obligation (lit. b). Insofar as the collection of data is based on the legitimate interest of our company (lit. f), separate reference is made to this in the context of the individual procedure.

7. legal or contractual requirements to provide the personal data.

Necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of not providing the data

We inform you that the provision of personal data is sometimes required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes, in order to conclude a contract, it may be necessary for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with him or her. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before providing personal data by the data subject, the data subject must contact our data protection officer. Our data protection officer will inform the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data, and what the consequences of not providing the personal data would be.

8. contact possibility via the internet page

Based on statutory provisions, the website of the Rechtsanwälte Kotz GbR contains data that enable a quick electronic contact to our law firm, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or by using a contact form, the personal data transmitted by the data subject will be stored automatically. Such personal data transmitted on a voluntary basis by a data subject to the controller will be stored for the purpose of processing or contacting the data subject. No disclosure of this personal data to third parties will take place.

9. use of cookies

In order to make visiting our website attractive and to enable the use of certain functions, we use so-called cookies on various pages. These are small text files that are stored on your terminal device. Some of the cookies we use are deleted at the end of the browser session, i.e. after you close your browser (so-called session cookies). Other cookies remain on your end device and allow us to recognize your browser the next time you visit (persistent cookies). You can set your browser so that you are informed about the setting of cookies and decide individually about their acceptance or exclude the acceptance of cookies for certain cases or in general. If you do not accept cookies, the functionality of our website may be limited.

10. information about Google services

We use various services of Google Inc („Google“), 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA on our website.

For more information on the individual concrete services of Google that we use on this website, please refer to the further privacy policy.

By integrating Google services, Google may collect information (including personal data) and process it. It cannot be ruled out that Google also transmits the information to a server in a third country.

As evidenced by Google’s Privacy Shield certification (available at https://www.privacyshield.gov/list under the search term „Google“), Google has committed to comply with the EU-US Privacy Shield Framework and the Swiss-US Privacy Shield Framework regarding the collection, use and retention of personal data from member states of the EU and Switzerland, respectively. Google, including Google LLC and its wholly owned subsidiaries in the U.S., has declared by certification that it complies with the Privacy Shield Principles. For more information, please visit https://www.google.de/policies/privacy/frameworks/.

We ourselves cannot influence what data Google actually collects and processes. However, Google states that, in principle, the following information (including personal data) may be processed, among others:

• Log data (in particular the IP address)
• Location-related information
• Unique application numbers
• Cookies and similar technologies

If you are logged into your Google account, Google may add the processed information to your account depending on your account settings and treat it as personal data, see in particular https://www.google.de/policies/privacy/partners.

Google states the following in this regard, among other things:

„We may link personal data from one service with information and personal data from other Google services. This makes it easier for you to share content with friends and acquaintances, for example. Depending on your account settings, your activities on other websites and apps may be linked to your personal data to improve Google’s services and ads served by Google.“ (https://www.google.com/intl/de/policies/privacy/index.html)

You can prevent this data from being added directly by logging out of your Google account or also by making the appropriate account settings in your Google account.

Furthermore, you can change your cookie settings (e.g. delete cookies, block cookies, etc.).

You can find more detailed information in Google’s privacy policy, which you can access here:

https://www.google.com/policies/privacy/
Information on Google’s privacy settings can be found at https://privacy.google.com/take-control.html.

11. use of Matomo web analytics (formerly PIWIK).

This website uses Matomo, an open source, self-hosted software to collect anonymous usage data for this website. Matomo uses technology that enables user recognition across pages to analyze user behavior. The information collected by Matomo about the use of this website is stored on our server. The IP address is anonymized before storage.

With the help of Matomo, we are able to collect and analyze data about the use of our website by website visitors. This allows us to understand, among other things, when which page views were made and from which region they come. We also collect various log files (e.g. IP address, referrer, browsers and operating systems used) and can measure whether our website visitors perform certain actions (e.g. clicks on corresponding offers or similar).

Matomo processes the following data:

• Anonymized IP addresses by removing the last 2 bytes.
• Pseudo-anonymized location (based on the anonymized IP address)
• Date and time
• Title of the accessed page
• URL of the requested page
• URL of the previous page (if allowed)
• Screen resolution
• Device type (mobile, tablet, desktop)
• Browser used
• Browser language
• Operating system
• Files clicked and downloaded
• External links
• Country, region, city (with low accuracy due to IP address)

Matoma is used on the basis of Art. 6 (1) lit. f DSGVO. We as the website operator have a legitimate interest in the anonymized analysis of user behavior in order to optimize both its web offering and its advertising. Matomo is configured in such a way that no cookies are set for this purpose….

Visitor tracking via so-called device fingerprinting (without a cookie) only takes place with the prior consent/consent (opt-in) of the visitor. The processing of the data (after consent) is based exclusively on Art. 6 para. 1 lit. a DSGVO. The use of the website is also possible without consent without restrictions for the visitor. Consent can be revoked at any time.

IP anonymization

We use IP anonymization for the analysis with Matomo. In this case, your IP address is shortened before analysis so that it can no longer be clearly assigned to you.
Hosting

We host Matomo exclusively on our own servers, so that all analysis data remains with us and is not passed on.

Retention of collected data

Matomo is configured to regularly delete old visitor logs and/or generated reports. The retention period is 180 days.
Disable/object to Matomo

If you wish to revoke the storage and use of your data after having already given your consent, you can deactivate the storage and use here. In this case, an opt-out cookie will be stored in your browser, which prevents Matomo from storing usage data. If you delete your cookies, this will have the effect that the Matomo opt-out cookie will also be deleted. The opt-out must then be reactivated when you visit our site again.

You can change your consent here:

12. social media – sharing content via plugins (Facebook, Google+1, Twitter & Co.)

The content on our pages can be shared in a privacy-compliant manner on social networks such as Facebook, Twitter or Google+. This site uses the Shariff wrapper tool for this purpose. This tool establishes direct contact between the networks and users only when the user actively clicks on one of these buttons.

An automatic transfer of user data to the operators of these platforms does not occur through this tool. If the user is logged into one of the social networks, an information window appears when using the social buttons of Facebook, Google+1, Twitter & Co. in which the user can confirm the text before sending it.

Our users can share the content of this page in social networks in a privacy-compliant manner without complete surfing profiles being created by the operators of the networks.

13. social networks & external links

In addition to this website, we also maintain presences in various social media, which you can reach via corresponding links on our website. Insofar as you visit such a presence, personal data may be transmitted to the provider of the social network. It is possible that, in addition to the storage of the data specifically entered by you in this social medium, further information will also be processed by the provider of the social network.

Furthermore, the provider of the social network may process the most important data of the computer system from which you visit it – for example, your IP address, the processor type and browser version used, including plug-ins.

If you are logged in with your personal user account of the respective network while visiting such a website, this network can assign the visit to this account.

The purpose and scope of the data collection by the respective medium as well as the further processing of your data there as well as your rights in this regard can be found in the respective provisions of the respective responsible party, e.g. under:

• Facebook: https://de-de.facebook.com/about/privacy/
• Twitter: https://twitter.com/de/privacy
• Instagram: https://help.instagram.com/155833707900388
• Google: https://policies.google.com/privacy?hl=de

We would also like to point out that our website contains further links to external third-party websites, whereby we have no influence on the processing of data on these third-party websites.

14. embedded videos and images from external websites

Integration of YouTube videos

We have embedded YouTube videos in our online offer, which are stored on https://www.youtube.com and can be played directly from our website. These are all integrated in „extended data protection mode“, which means that no data about you as a user is transmitted to YouTube if you do not play the videos. Only when you play the videos, the data mentioned below are transmitted. We have no influence on this data transmission.

By visiting the website, Youtube receives the information that you have accessed the corresponding subpage of our website. The IP address, date and time of the request, time zone difference to Greenwich Mean Time (GMT), content of the request (specific page), access status/HTTP status code, amount of data transferred in each case, website from which the request comes, browser, operating system and its interface, language and version of the browser software are transmitted. This takes place regardless of whether Youtube provides a user account via which you are logged in or whether no user account exists. If you are logged in to Google, your data will be directly assigned to your account.

If you do not want the assignment with your profile at Youtube, you must log out before activating the button. Youtube stores your data as usage profiles and uses them for the purposes of advertising, market research and/or demand-oriented design of its website. Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website.

You have the right to object to the creation of these user profiles, whereby you must contact Youtube to exercise this right.

Further information on the purpose and scope of data collection and its processing by Youtube can be found in the privacy policy. There you will also find further information on your rights and setting options to protect your privacy: https://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

The legal basis for the processing is Art. 6 para. 1 lit. f) DSGVO.

15. notice of changes

Changes to the law or changes to our internal processes may make it necessary to amend this data protection declaration.

In the event of such a change, we will notify you no later than six weeks before it comes into effect. You are generally entitled (No. 6) to a right of revocation with regard to the consents you have given.

Please note that (unless you exercise your right of revocation) the current version of the privacy policy is the valid one.

16 Updating/Deleting your personal data

You have the option at any time to review, change or delete the personal data provided to us by sending us an email to the email address Datenschutz@ra-kotz.de. If you are a client or newsletter subscriber with us, you can also opt out of receiving further information there in the future.

Likewise, you have the right to revoke once granted consent with effect for the future at any time.

The deletion of stored personal data takes place when you revoke your consent to storage.

The controller processes and stores personal data of the data subject only for the period of time necessary to achieve the purpose of storage or insofar as this has been provided for by the European Directive and Regulation or other legislator in laws or regulations to which the controller is subject.

If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and Regulation Maker or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

17. rights of the data subjects

Every data subject shall have the right, granted by the European Directive and Regulation Body, to obtain confirmation from the controller as to whether personal data concerning him or her are being processed. If a data subject wishes to exercise this right, he or she may, at any time, contact our Data Protection Officer or another employee of the controller.

Any person affected by the processing of personal data has the right, granted by the European Directive and Regulation, to obtain from the controller, at any time and free of charge, information about the personal data stored about him or her, and a copy of that information.

Furthermore, the European Directive and Regulation legislator has granted the data subject access to the following information:

• the purposes of processing
• the categories of personal data processed
• the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations
• if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
• the existence of a right to obtain the rectification or erasure of personal data concerning him or her, or to obtain the restriction of processing by the controller, or a right to object to such processing
• the existence of a right of appeal to a supervisory authority
• if the personal data are not collected from the data subject: Any available information about the origin of the data
• The existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

Furthermore, the data subject shall have the right to obtain information as to whether personal data have been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to obtain information about the appropriate safeguards in connection with the transfer.

If a data subject wishes to exercise this right of access, he or she may, at any time, contact our data protection officer or another employee of the controller.

Every data subject affected by the processing of personal data has the right granted by the European Directive and Regulation to request the immediate correction of any inaccurate personal data concerning him or her. Furthermore, the data subject has the right to request the completion of incomplete personal data – also by means of a supplementary declaration – taking into account the purposes of the processing.

If a data subject wishes to exercise this right to rectify, he or she may, at any time, contact our Data Protection Officer or another employee of the controller:

Any data subject concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to obtain from the controller the erasure without delay of personal data concerning him or her, where one of the following reasons applies and insofar as the processing is not necessary:

• The personal data were collected or otherwise processed for purposes for which they are no longer necessary.
• The data subject revokes the consent on which the processing was based pursuant to Article 6 (1) (a) of the GDPR or Article 9 (2) (a) of the GDPR and there is no other legal basis for the processing.
• The data subject objects to the processing pursuant to Art. 21 (1) DSGVO and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21 (2) DSGVO.
• The personal data have been processed unlawfully.
• The erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
• The personal data was collected in relation to information society services offered pursuant to Article 8 (1) DSGVO.

If one of the aforementioned reasons applies, and a data subject wishes to arrange for the erasure of personal data stored by the Rechtsanwälte Kotz GbR, he or she may, at any time, contact our data protection officer or another employee of the controller. The data protection officer of the Rechtsanwälte Kotz GbR or another employee shall promptly ensure that the erasure request is complied with immediately.

If the personal data was made public by the Rechtsanwälte Kotz GbR and our company as the responsible party pursuant to Art. 17 Para. 1 DSGVO, the Rechtsanwälte Kotz GbR shall implement reasonable measures, including technical measures, to compensate other data controllers for processing the personal data published, taking into account the available technology and the cost of implementation, in order to inform the data subject that he or she has requested from those other data controllers to erase all links to the personal data or copies or replications of the personal data, unless the processing is necessary. The Data Protection Officer of the Rechtsanwälte Kotz GbR or another employee will arrange the necessary in individual cases.

Each data subject concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to obtain from the controller the restriction of the processing if one of the following conditions is met:

• The accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data.
• The processing is unlawful, the data subject objects to the erasure of the personal data and requests instead the restriction of the use of the personal data.
• The controller no longer needs the personal data for the purposes of the processing, but the data subject needs it for the assertion, exercise or defense of legal claims.
• The data subject has objected to the processing pursuant to Article 21 (1) of the GDPR and it is not yet clear whether the legitimate grounds of the controller override those of the data subject.

If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of personal data stored by the Rechtsanwälte Kotz GbR, he or she may, at any time, contact our data protection officer or another employee of the controller. The data protection officer of the Rechtsanwälte Kotz or another employee will arrange the restriction of the processing.

Any person concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to receive the personal data concerning him or her, which have been provided by the data subject to a controller, in a structured, commonly used and machine-readable format. He or she also has the right to transmit such data to another controller without hindrance from the controller to whom the personal data have been provided, provided that the processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR or on a contract pursuant to Article 6(1)(b) of the GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, when exercising the right to data portability pursuant to Article 20(1) of the GDPR, the data subject has the right to obtain that the personal data be transferred directly from one controller to another controller where technically feasible and provided that this does not adversely affect the rights and freedoms of other individuals.

In order to assert the right to data portability, the data subject may at any time contact the data protection officer appointed by the Rechtsanwälte Kotz or another employee.

Any data subject concerned by the processing of personal data has the right, granted by the European Directives and Regulations, to object at any time, on grounds relating to his or her particular situation, to processing of personal data concerning him or her carried out on the basis of Article 6(1)(e) or (f) of the Data Protection Regulation. This also applies to profiling based on these provisions.

The Rechtsanwälte Kotz GbR shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the processing, assertion, exercise or defence of legal claims.

If the Rechtsanwälte Kotz GbR processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data for such marketing. This also applies to the profiling, insofar as it is related to such direct marketing. If the data subject objects to the Rechtsanwälte Kotz GbR to the processing for direct marketing purposes, the Rechtsanwälte Kotz GbR will no longer process the personal data for these purposes.

In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her which is carried out by the Rechtsanwälte Kotz GbR for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the Data Protection Regulation (DSGVO), unless such processing is necessary for the performance of a task carried out in the public interest.

In order to exercise the right to object, the data subject may directly contact the Data Protection Officer of the Rechtsanwälte Kotz GbR or another employee. The data subject is also free to exercise his/her right to object by means of automated procedures using technical specifications in connection with the use of information society services, notwithstanding Directive 2002/58/EC.

Any data subject concerned by the processing of personal data shall have the right, granted by the European Directive and Regulation, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her, unless the decision

• (a) is not necessary for the conclusion or performance of a contract between the data subject and the controller; or
• (b) is permitted by Union or Member State law to which the controller is subject, and that law contains suitable measures to safeguard the rights and freedoms and legitimate interests of the data subject; or
• (c) is made with the explicit consent of the data subject.

If the decision is

• (a) necessary for entering into, or the performance of, a contract between the data subject and the data controller; or
• (b) it is made with the explicit consent of the data subject, the Rechtsanwälte Kotz GbR shall implement suitable measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject, which include at least the right to obtain the intervention of a data subject, to express his or her point of view and to contest the decision.

If the data subject wishes to exercise the rights concerning automated decisions, he or she may, at any time, contact our Data Protection Officer or another employee of the controller.

Any data subject concerned by the processing of personal data has the right, granted by the European Directives and Regulations, to withdraw his or her consent to the processing of personal data at any time.

If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact our data protection officer or another employee of the controller.

18. legal basis of the processing

Article 6(1)(a) DSGVO serves as the legal basis for our company for processing operations where we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations that are necessary for a delivery of goods or the provision of another service or consideration, the processing is based on Article 6 (1) (b) DSGVO. The same applies to such processing operations that are necessary for the performance of pre-contractual measures, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation by which the processing of personal data becomes necessary, such as for compliance with tax obligations, the processing is based on Art. 6 para. 1 lit. c) DSGVO. In rare cases, the processing of personal data might become necessary in order to protect vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were to be injured on our premises and as a result his or her name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third party. In that case, the processing would be based on Art. 6(1)(d) DSGVO. Finally, processing operations could be based on Art. 6(1)(f) DSGVO. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject are not overridden. Such processing operations are permitted to us in particular because they were specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (Recital 47, Sentence 2 DSGVO).

19 Legitimate interests in the processing pursued by the controller or a third party.

If the processing of personal data is based on Art. 6(1)(f) DSGVO, our legitimate interest is to conduct our business for the benefit of the well-being of all our employees and our shareholders.

20. further data disclosure

We further disclose personal data in response to official and/or judicial instructions. We do not disclose personal data beyond what is stated in this Privacy Policy.

21 Google AdWords and Google Conversion Tracking

This website uses Google AdWords. AdWords is an online advertising program of Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States („Google“).

Within the framework of Google AdWords, we use the so-called conversion tracking. When you click on an ad placed by Google, a cookie is set for conversion tracking. Cookies are small text files that the Internet browser stores on the user’s computer. These cookies lose their validity after 30 days and are not used to personally identify the user. If the user visits certain pages of this website and the cookie has not yet expired, Google and we can recognize that the user clicked on the ad and was redirected to this page.

Each Google AdWords customer receives a different cookie. The cookies cannot be tracked across AdWords customers‘ websites. The information obtained using the conversion cookie is used to create conversion statistics for AdWords customers who have opted in to conversion tracking. The customers learn the total number of users who clicked on their ad and were redirected to a page tagged with a conversion tracking tag. However, they do not receive information that personally identifies users. If you do not wish to participate in the tracking, you can object to this use by easily deactivating the Google conversion tracking cookie via your internet browser under user settings. You will then not be included in the conversion tracking statistics.

The storage of „conversion cookies“ is based on Art. 6 (1) lit. f DSGVO. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising.

More information on Google AdWords and Google conversion tracking can be found in Google’s privacy policy: https://www.google.de/policies/privacy/.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If you disable cookies, the functionality of this website may be limited.

22. plugins and tools

Google Web Fonts (Edit: we dont use Public Google Fonts anymore)

This site uses so-called web fonts provided by Google for the uniform display of fonts. When you call up a page, your browser loads the required web fonts into its browser cache in order to display texts and fonts correctly.

For this purpose, the browser you are using must connect to Google’s servers. This enables Google to know that our website has been accessed via your IP address. Google Web Fonts are used in the interest of a uniform and appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 (1) lit. f DSGVO.

If your browser does not support web fonts, a standard font will be used by your computer.

You can find more information about Google Web Fonts at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://www.google.com/policies/privacy/.

We do not collect any data ourselves as part of the provision of Google Fonts.

By integrating Google Fonts, we pursue the purpose of being able to display uniform fonts on your device.

The legal basis for the processing of personal data described here is Art. 6 (1) lit. f) DSGVO. Our legitimate interest required for this lies in the great benefit that a uniform display of fonts offers. Through the possibility of a uniform presentation, we consider the design effort to be lower than if we had to react to font standards of different operating systems or browsers with our own graphically adapted web pages. Google also has a legitimate interest in the collected (personal) data in order to improve its own services.

Integration of Google Maps

On this website we use the offer of Google Maps. This allows us to display interactive maps directly on the website and enables you to comfortably use the map function.

By visiting the website, Google receives the information that you have called up the corresponding sub-page of our website. In addition, the IP address, date and time of the request, time zone difference to Greenwich Mean Time (GMT), content of the request (specific page), access status/HTTP status code, amount of data transferred in each case, website from which the request comes, browser, operating system and its interface, language and version of the browser software are transmitted. This occurs regardless of whether Google provides a user account through which you are logged in or whether no user account exists. If you are logged in to Google, your data will be directly assigned to your account.

If you do not want the assignment with your profile at Google, you must log out before activating the button. Google stores your data as usage profiles and uses them for the purposes of advertising, market research and/or demand-oriented design of its website. Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website.

You have the right to object to the creation of these user profiles, whereby you must contact Google to exercise this right.

For more information on the purpose and scope of data collection and its processing by the plug-in provider, please refer to the provider’s privacy policy. There you will also find further information on your rights in this regard and setting options for protecting your privacy:https://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

The legal basis for the processing is Art. 6 para. 1 lit. f) DSGVO.

23. use of data when subscribing to the e-mail newsletter

On the website of Rechtsanwälte Kotz GbR, users are given the opportunity to subscribe to our enterprise’s newsletter. The personal data transmitted to the controller when the user subscribes to the newsletter is specified in the input mask used for this purpose.

The Rechtsanwälte Kotz GbR informs its clients and potential clients at regular intervals by means of a newsletter about current judgements and news. The newsletter of the Rechtsanwälte Kotz GbR can basically only be received by the data subject, if

• a) the data subject has a valid e-mail address and
• b) the data subject registers to receive the newsletter.

For legal reasons, a confirmation e-mail will be sent to the e-mail address entered by a data subject for the first time for the newsletter dispatch using the double opt-in procedure. This confirmation e-mail serves to verify whether the owner of the e-mail address as the data subject has authorized the receipt of the newsletter.

When registering for the newsletter, we also store the IP address of the computer system used by the data subject at the time of registration, as assigned by the Internet service provider (ISP), as well as the date and time of registration. The collection of this data is necessary in order to be able to trace the (possible) misuse of a data subject’s e-mail address at a later point in time and therefore serves as a legal safeguard for the controller.

The personal data collected in the context of a registration for the newsletter are used exclusively for sending our newsletter. Furthermore, subscribers to the newsletter could be informed by e-mail if this is necessary for the operation of the newsletter service or a registration in this regard, as could be the case in the event of changes to the newsletter offer or changes in the technical circumstances. No personal data collected as part of the newsletter service will be passed on to third parties. The subscription to our newsletter can be cancelled by the data subject at any time. The consent to the storage of personal data that the data subject has given us for the newsletter mailing can be revoked at any time. For the purpose of revoking consent, a corresponding link can be found in each newsletter. Furthermore, it is also possible to unsubscribe from the newsletter mailing directly on the website of the controller at any time or to notify the controller of this in another way.

24 Newsletter tracking

The newsletters of Rechtsanwälte Kotz GbR contain so-called tracking pixels. A tracking pixel is a miniature graphic that is embedded in such e-mails that are sent in HTML format to enable log file recording and log file analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns. Based on the embedded tracking pixel, the Rechtsanwälte Kotz GbR may see if and when an e-mail was opened by a data subject, and which links in the e-mail were called up by the data subject.

Such personal data collected via the tracking pixels contained in the newsletters are stored and analyzed by the controller in order to optimize the newsletter dispatch and to better tailor the content of future newsletters to the interests of the data subject. This personal data will not be disclosed to third parties. Data subjects are entitled at any time to revoke the separate declaration of consent given in this regard via the double opt-in procedure. After revocation, this personal data will be deleted by the controller. The Rechtsanwälte Kotz GbR automatically regards a withdrawal from the receipt of the newsletter as a revocation.

25. applications

We also offer you the opportunity on our website to apply for job vacancies and to send us your application by e-mail or by post.

If you send us your application, we will process the information that you provide to us as part of the application (e.g. the e-mail address if you send us your application by e-mail).

If you send us your application electronically, we will process your e-mail address in order to process the application and to be able to contact the applicant to respond to the request. If you send us your application by post, we will process the data provided by you. The purpose of processing the personal data resulting from the application documents sent by you is to be able to identify a suitable applicant.

The legal basis for the processing of your e-mail address is Art. 6 para. 1 lit. f) DSGVO. Our legitimate interest is to offer you the possibility to contact us at any time and to be able to answer your inquiries. The legal basis for the processing of personal data resulting from the application is Art. 6 para. 1 lit. b), Art. 88 para. 1 DSGVO, § 26 para. 1 BDSG-neu.

The application e-mail and the documents sent will be kept until a decision has been made for or against the applicant and will then be deleted. If you have sent us your application documents by mail, we will return your submitted application documents to you after the application process has been completed.

If we base the processing of your data on our legitimate interest, you have the right to object:

Right of objection

You have a right of objection. You can send or inform us of your objection at any time (e.g. by e-mail to Datenschutz@ra-kotz.de).

The provision of personal data is not required by law or contract and is not necessary for the conclusion of a contract. You are also not obliged to provide the personal data. However, failure to provide it would possibly result in us not being able to process your application.

26. client notes according to DSGVO

Download our client notices according to DSGVO here.

27. fan page on Facebook/ Facebook presence

Our presence in social networks and platforms, such as Facebook, serves the active and current communication with our customers and interested parties. We provide information there about our services, products and interesting special promotions related to our company. When visiting our online presences in social media, your data may be automatically collected and stored for market research and advertising purposes. So-called usage profiles are created from this data using pseudonyms. These can be used, for example, to place advertisements within and outside the platforms that presumably correspond to your interests. Cookies are generally used on your terminal device for this purpose. The function of cookies is explained within the scope of our data protection information, so please refer to the information there. Visitor behavior and user interests are stored in these cookies. This serves to protect our legitimate interests in an optimized presentation of our services and offers as well as effective communication with customers and interested parties, which prevail in the context of a weighing of interests. The legal basis for the processing is therefore Art. 6 para. 1 lit. f) EU-DSGVO. If you are asked by the respective social media platform operators for consent (approval) to data processing, e.g. by means of a checkbox, the legal basis for data processing is Art. 6 (1) a) EU-DSGVO. Insofar as the aforementioned social media platforms are based in the USA, the following applies: For the USA, there is an adequacy decision of the European Commission. This goes back to the EU-US Privacy Shield. A current certificate for the respective company can be viewed on the following website: https://www.privacyshield.gov/list.

For detailed information on the processing and use of data by the providers on their sites, as well as a contact option and your rights and setting options in this regard to protect your privacy, in particular opt-out options, please refer to the privacy notices of the providers linked below:

Facebook: https://www.facebook.com/about/privacy/

The objection option (opt-out) can be found as follows:

Facebook: https://www.facebook.com/settings?tab=ads

If you have any further questions about this, you can additionally contact us (contact details can be found above).

The data processing takes place on the basis of an agreement between the jointly responsible parties in accordance with Art. 26 DSGVO, which you can view here:

https://www.facebook.com/legal/terms/page_controller_addendum

See also: https://www.ra-kotz.de/datenschutzerklaerung-facebook.

Translated with DeepL

Please referr German Version: https://www.ra-kotz.de/_datenschutz